This Privacy Policy (“Policy”) describes how Seafair Inc. (“Seafair,” “we,” “our,” “us”) collects, uses, and discloses certain personal information obtained from users who register to our website (“Site”) as job candidates (“Seafarers”), which is located at https://www.seafair.io. By visiting our Site and/or using the features made available to you on the Site (the “Services”), you are agreeing to the terms of this Policy.

INFORMATION WE COLLECT FROM SEAFARERS

What personal data we collect

We process your data on behalf of our customers (“Employers”), who hire us to provide them with the services of the employment intermediary in the maritime sphere or use our products to manage Seafarer data.

Registration data – You must register to use the Services. We collect the personal information you provide to us during registration, such as first name, last name, email address, phone number, nationality, age, address.
Job candidate data – After you register to use our Services, you make yourself available to Employers as a job candidate. If you choose to upload such data, we may collect data relating to the hiring process, which include, but are not limited to, seafarer profile data (resume, photo, educational and professional background, qualifications), application screening data (answers to the Principal’s screening questions), demographic data (age, race, ethnicity, gender, disability, criminal history)
Employment data – In our capacity as an employment intermediary, we may process all personal data related to your employment, including, but not limited to, contractual information, HR data, health data, payment information (e.g. bank account information).

How we obtain personal data

The personal data is provided to us directly by you, and/or our customers (your Employers). We process your data on behalf of and pursuant to the instructions of our customers (Employers), who hire us to provide them with the services of the employment intermediary in the maritime sphere or use our products to manage Seafarer data. Our collection and processing of your data is limited to the processing permitted in the agreement(s) between our Employers and us, or processing required or permitted by applicable law to provide our services to Employers. Under data protection law, we are our Employers’ data processor or service provider.

Personal data is also provided to us by seafarer agents when they obtain your permission to create profiles on our platform on your behalf.

How and why we use personal data

To facilitate your registration to our Services as a job candidate,
To facilitate your application for a job,
To help our customers (Employers) find relevant job candidates,
To conclude and manage employment relationships between you and Employers,
To provide customer support,
To improve our Services.

Legal basis

Performance of a contract, as these data are essential to help you find a job and conclude and manage an employment relationship.
We rely on our legitimate interests in providing a valid and relevant service to our users.
Where we process special category data, we do it on behalf of the Employers’ or your obligations and rights in the field of employment and social security and social protection law.

Retention Period

Account lifetime, after which data will be retained for only as long as required by applicable laws.

Automated Decision Making

Seafair products and services do not use any automated decision-making features.

How we share data

Seafair limits access to personal data only to individuals who need access to perform their tasks and duties, and to third parties who have a lawful purpose for processing or accessing it. As such, personal data may be transferred to:

our subsidiaries and affiliates, to improve our services, including user security, troubleshooting, and detection of fraud and spam,
third parties, such as contractors, business partners, and suppliers to assist us in providing our services on behalf of our customers. Seafair contractually ensures that such parties access data only on a need-to-know basis, and provide at least the same level of privacy protection as is required of Seafair.

International transfers of personal data

To provide its services, Seafair may need to process personal data outside of Seafarer’s home countries. Seafair only transfers personal data to another country in accordance with applicable data protection and privacy laws, and implementing legally adequate protections.

SECURITY OF YOUR INFORMATION

Seafair maintains appropriate technical and organizational measures, including, but not limited to, administrative, physical, and technical safeguards, implemented to protect personal data from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.

CHILDREN'S PRIVACY

Content on the Services is directed at individuals over the age of 18 and is not directed at children under the age of 13. We do not knowingly collect personally identifiable information from children under the age of 13.

YOUR DATA PROTECTION RIGHTS

Under data protection law, you have rights related to the processing of your personal data. Seafair offers its users and customers certain functionalities within its products and Services to exercise their rights. These rights include:

Your right of access - You have the right to ask us for copies of your personal data.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at hello@seafair.io if you wish to make a request.

CHANGES TO THIS POLICY

We may make changes to the Site in the future and as a consequence will need to revise this Policy to reflect those changes. We will post all such changes on the Site, so you should review this page periodically. If we make a material change to the Policy, you will be provided with appropriate notice.

HOW TO COMPLAIN

If you have any concerns about our use of your personal data, you can make a complaint to us at dpo@seafair.io.

You can also complain to the competent data protection authority if you are unhappy with how we have used your data.

Data Protection Authority Contact Information: Greece

CONTACT INFORMATION

Should you have any questions or concerns about this Policy, you can contact us at dpo@seafair.io or by writing to us at the following address:

Seafair Monoprosopi IKE

Agiou Dimitriou 41

Piraeus, 18546, Greece

Last Updated Date: 27 Jan 2025